Privacy Statement
Neutrosophic Optimization and Intelligent Systems (NOIS)
Publisher: Sciences Force LLC, United States
- Purpose and Scope
Neutrosophic Optimization and Intelligent Systems (NOIS) respects the privacy, confidentiality, and data protection rights of authors, reviewers, editors, readers, and other individuals who interact with the journal.
This Privacy Statement explains the principles governing the collection, processing, use, disclosure, retention, and protection of personal information in connection with the journal's scholarly publishing activities.
It applies to personal information processed through the journal's website, Open Journal Systems (OJS) platform, manuscript submission and peer-review procedures, editorial correspondence, publication management, and related services.
This statement should be read together with the applicable Privacy, Data Protection and Cookies Policy of Sciences Force LLC. Personal information must be processed in accordance with applicable data protection legislation and the publisher's relevant policies.
- Responsibility for Personal Data
NOIS is published by Sciences Force LLC, which maintains the publisher's framework for privacy, data protection, information security, and responsible data processing.
The responsibilities of the publisher, journal, hosting providers, and other service providers are determined by their respective roles in handling personal information and applicable legal requirements.
Personal information must be processed only for legitimate, specified, and appropriate purposes associated with scholarly publishing and related administrative activities.
- Personal Information Collected
The categories of personal information processed depend on an individual's relationship with the journal.
Information may include names, academic titles, institutional affiliations, departments, countries, email addresses, professional contact details, ORCID identifiers, research interests, areas of expertise, and information necessary to establish author, reviewer, or editorial roles.
For registered users, relevant information may also include account identifiers, assigned permissions, communication preferences, submission activity, and technical information associated with access to the publishing platform.
For authors and manuscript contributors, records may include submitted manuscripts, author declarations, contribution statements, funding disclosures, competing-interest declarations, research ethics documentation, and correspondence associated with editorial assessment.
For reviewers and editors, records may include review invitations, acceptance or declination of assignments, evaluation reports, editorial recommendations, and related communications.
Technical information generated through website access may include IP addresses, browser or device information, access timestamps, and information necessary for website operation, maintenance, and security.
The journal does not require the collection of personal information unrelated to legitimate publishing or administrative purposes.
- Purposes of Processing Personal Information
Personal information is processed where necessary to support the journal's publishing activities and associated responsibilities.
These purposes include:
- Creating and managing user accounts and authorized access to journal services.
- Receiving, assessing, reviewing, editing, and publishing scholarly manuscripts.
- Identifying suitable reviewers and managing independent peer-review procedures.
- Communicating editorial decisions, revision requests, publication information, and administrative notices.
- Maintaining accurate author information, publication metadata, and the scholarly record.
- Supporting bibliographic registration, article identification, indexing, and scientific discoverability.
- Managing publication ethics concerns, complaints, appeals, corrections, and research integrity investigations.
- Providing technical assistance and maintaining the reliability and security of journal services.
- Meeting applicable legal, regulatory, contractual, and recordkeeping obligations.
Personal information must not be used for unrelated purposes without an appropriate lawful basis.
- Lawful Basis for Data Processing
Where applicable data protection legislation requires a lawful basis, personal information is processed on a basis appropriate to the activity concerned.
Depending on the circumstances and relevant jurisdiction, these grounds may include the performance of contractual or pre-contractual obligations, compliance with legal requirements, legitimate interests associated with scholarly publishing and research integrity, or the individual's consent.
Consent is obtained where required and may be withdrawn in accordance with applicable law. Withdrawal of consent does not invalidate processing lawfully undertaken before withdrawal and does not necessarily require deletion of records retained under another valid legal basis.
The journal recognizes that different categories of personal information and processing activities may be subject to different legal requirements.
- Confidentiality of Manuscripts and Peer Review
NOIS applies a double-anonymous peer-review model for manuscripts selected for external scientific evaluation.
Submitted manuscripts, unpublished research material, reviewer identities, review reports, editorial recommendations, and confidential correspondence must be treated with appropriate confidentiality.
Access to this material is restricted to individuals with a legitimate editorial, reviewing, technical, administrative, or research integrity responsibility.
Reviewers must not disclose, distribute, reproduce, or use unpublished manuscript content for purposes unrelated to the authorized review process.
Editors and authorized personnel must protect confidential information and avoid unauthorized disclosure of manuscript details, reviewer identities, and editorial communications.
Confidential information may be disclosed where justified by an applicable legal obligation or a legitimate research integrity investigation, subject to appropriate safeguards.
The publication of an article does not automatically authorize the disclosure of confidential peer-review correspondence or protected personal information.
- Publication of Author Information
Scholarly publication requires certain information to be made publicly available for accurate identification, attribution, citation, and communication.
Following publication, the information associated with an article may include author names, institutional affiliations, ORCID identifiers, corresponding-author contact details where provided for publication, funding information, author contributions, and other statements required by the journal's publishing policies.
Published bibliographic information may be supplied to appropriate scholarly registration, indexing, discovery, and preservation services.
Information that forms part of the published scholarly record may remain publicly accessible to preserve citation accuracy and publication integrity.
Requests to correct published personal information are considered in accordance with the journal's editorial policies, applicable law, and the requirements governing the integrity of the scholarly record.
- Data Sharing and Third-Party Services
Personal information may be disclosed to authorized service providers and scholarly infrastructure organizations where necessary for legitimate publishing operations.
Such recipients may include providers of website hosting, journal management systems, email communications, digital preservation, publication metadata registration, and related publishing services.
Information may also be shared with relevant institutions, research organizations, or competent authorities when reasonably necessary to address research integrity matters or comply with applicable legal obligations.
Only information appropriate to the relevant purpose should be disclosed, subject to applicable confidentiality, security, and data protection requirements.
Personal information must not be sold for commercial exploitation or disclosed to unrelated third parties for purposes incompatible with this statement.
- Cookies and Website Information
The journal's online platform may use cookies and similar technologies necessary for website functionality, account sessions, user authentication, language preferences, security, or service performance.
Additional technologies, including analytics or preference-related services, are governed by their actual deployment and applicable consent requirements.
Where consent is legally required for non-essential cookies or comparable technologies, such processing must be subject to an appropriate consent mechanism.
Users may manage or restrict cookies through their browser settings, although disabling cookies necessary for authentication or session management may affect access to certain website functions.
The use of cookies and related technologies is also subject to the publisher's applicable Privacy, Data Protection and Cookies Policy.
- Data Security and Access Control
NOIS recognizes the importance of protecting personal information against unauthorized access, alteration, disclosure, loss, destruction, and misuse.
Personal information must be handled using appropriate technical and organizational safeguards proportionate to the nature of the information, the purposes of processing, and the risks involved.
Access to confidential editorial and personal information must be limited to individuals whose authorized responsibilities require such access.
Users are responsible for maintaining the confidentiality of their account credentials and should promptly report suspected unauthorized access or security concerns through the journal's official contact channels.
No internet-based information system can be represented as entirely free from security risks. Security arrangements must therefore be maintained, reviewed, and improved as appropriate.
- Data Retention and Deletion
Personal information is retained only for as long as necessary to fulfill legitimate publishing, administrative, research integrity, security, and legal purposes.
Retention requirements may differ according to the nature of the information.
Manuscript records, peer-review documentation, editorial decisions, publication metadata, and research integrity correspondence may require preservation to support accountability, scholarly verification, dispute resolution, and the continuing integrity of the publication record.
Technical records and account information are retained according to their operational purposes and applicable retention requirements.
When personal information is no longer required and no valid reason for continued retention applies, it should be securely deleted or anonymized in accordance with the publisher's applicable procedures.
Requests for deletion are assessed individually and may be subject to lawful retention obligations or other valid restrictions.
- Individual Privacy Rights
Individuals may have rights under applicable data protection legislation concerning personal information held about them.
Depending on the relevant jurisdiction and circumstances, these rights may include:
- Requesting access to personal information.
- Requesting correction of inaccurate or incomplete information.
- Requesting deletion where legally applicable.
- Requesting restriction of certain processing activities.
- Objecting to processing conducted on applicable legal grounds.
- Requesting data portability where the relevant legal requirements are satisfied.
- Withdrawing consent where processing is based on consent.
- Raising concerns with an appropriate data protection supervisory authority.
Requests are considered in accordance with the relevant legislation, the nature of the information, and the legal responsibilities of the publisher and journal.
Identity verification may be required before disclosing or changing personal information to protect against unauthorized requests.
- International Data Processing and Transfers
Scholarly publishing involves international communication among authors, reviewers, editors, publishing service providers, and research organizations.
Personal information may therefore be processed or accessed across national jurisdictions where necessary for legitimate journal operations.
Where international transfers are subject to data protection requirements, appropriate legal mechanisms and safeguards must be applied.
The journal and publisher must respect relevant confidentiality obligations and applicable restrictions on international processing or disclosure.
- Research Data and Sensitive Information
Authors are responsible for ensuring that manuscripts, supplementary materials, research datasets, images, and associated documentation comply with applicable research ethics and privacy requirements.
Personal or sensitive information about research participants must not be disclosed without an appropriate ethical and lawful basis.
Where identifiable information is included in a manuscript, authors must obtain the necessary ethical approvals, permissions, and publication consent, as applicable.
Consent to participate in a research study must not automatically be treated as consent to publish identifiable personal information.
Confidential research information must be anonymized, restricted, or otherwise protected where required by applicable law, research ethics requirements, or legitimate privacy interests.
The journal may request clarification or appropriate supporting documentation when privacy or consent concerns arise during editorial assessment.
- Automated Processing and Artificial Intelligence
Automated tools may support legitimate administrative, editorial, security, or research integrity activities where their use is consistent with the publisher's applicable policies and legal obligations.
The use of such tools must respect the confidentiality of unpublished manuscripts, reviewer information, personal data, and protected research materials.
Confidential or sensitive information must not be disclosed to external artificial intelligence services without an appropriate authorization, lawful basis, and necessary safeguards.
Any processing involving automated decision-making or profiling must comply with applicable data protection requirements.
Scientific and editorial decisions remain subject to the journal's established editorial responsibilities and policies.
- Personal Data Breaches and Security Incidents
Suspected unauthorized access, loss, disclosure, alteration, or other compromise of personal information should be reported promptly through the publisher's or journal's appropriate official channels.
Reported incidents must be assessed according to their nature, potential impact, and applicable data protection and information security obligations.
Where required by law, affected individuals or competent authorities must be notified within the applicable legal time limits.
Incident handling should include appropriate measures to contain risks, protect affected information, document relevant findings, and address identified security weaknesses.
- Children's Privacy
The journal's publishing services are intended primarily for researchers, academics, editors, reviewers, and other individuals participating in scholarly communication.
The journal does not seek to collect children's personal information for unrelated purposes.
Where scholarly research involves children or individuals who cannot provide legally effective consent, the applicable ethical, legal, parental, guardian, or representative consent requirements must be observed.
The protection of research participants' information remains subject to the journal's research ethics and confidentiality policies.
- Updates to This Privacy Statement
This Privacy Statement may be reviewed and amended to reflect changes in applicable legislation, publishing operations, technological arrangements, or the publisher's data protection requirements.
Substantive amendments should be communicated through the journal's official website as appropriate.
The version made available on the journal's website represents the published statement applicable from its stated effective date, subject to any legal requirements governing changes to data processing practices.
- Privacy Inquiries and Requests
Individuals who wish to ask questions about the handling of their personal information, request correction of their records, or raise a privacy concern may contact the journal through its official correspondence channels.
Journal: Neutrosophic Optimization and Intelligent Systems (NOIS)
Publisher: Sciences Force LLC
Editorial Office: nois@sciencesforce.com
Publisher Contact: contact@sciencesforce.com
Publisher Address: 393 Piaget Ave PMB 110, Clifton, New Jersey 07011, United States.
Requests involving confidential personal information should provide sufficient information to identify the matter without unnecessarily disclosing passwords, sensitive documents, or additional personal data.
- Related Policies
This Privacy Statement operates alongside the journal's and publisher's applicable policies governing editorial confidentiality, research integrity, publication ethics, information security, and data protection.
The following official resources provide further information:
[Publisher – Sciences Force LLC](https://sciencesforce.com/)
[Journal Editorial Policies](https://ojs.sciencesforce.com/index.php/nois/policies)
[Publication Ethics Statement](https://ojs.sciencesforce.com/index.php/nois/publication_ethics)
[Journal Contact Information](https://ojs.sciencesforce.com/index.php/nois/about/contact)
[Journal Website](https://ojs.sciencesforce.com/index.php/nois/index)
This statement establishes the journal's privacy principles in conjunction with the publisher's applicable data protection framework and relevant legal obligations.